Job Title: Operations and Administrative Associate
Location: New York City (On-Site)
Job Type: Full-Time
About Us
Blooming Health is on a mission to transform social care for older adults and underserved populations. We partner with community organizations, government agencies, and healthcare stakeholders to build a digital tissue in the community for automating access to social care and advancing health equity.
We’re a fast-paced, mission-driven startup based in New York City, building big things and moving quickly. Our culture is high-energy, collaborative, and laser-focused on impact. We’re now looking for an exceptional Operations and Administrative Associate, who is based in New York or within commutable distance from New York City, to help us run like a well-oiled machine.
About the Role
As our Operations and Administrative Associate, you’ll play a critical role in keeping our day-to-day operations seamless and our internal engine running smoothly. You'll juggle multiple responsibilities ranging from office and mail management to supporting HR operations and streamlining internal processes. If you're insanely organized, obsessed with details, and thrive in a high-growth environment, we want to meet you.
Key Responsibilities
- Office Management: Oversee the day-to-day functioning of our NYC office, including supplies, equipment, vendor management, and space organization.
- Administrative Support: Provide top-notch support across departments with scheduling, meeting coordination, document management, and internal communications.
- Mail & Logistics Management: Handle incoming/outgoing mail, packages, and ensure timely distribution across teams and partners.
- Event & Conference Coordination: Manage logistics for conferences, travel arrangements, internal events, and team offsites.
- HR Support: Assist with HR operations and coordinating employee experience initiatives
- Process Improvement: Identify and implement efficient, scalable processes across administrative functions.
- State Registrations: Support legal and compliance teams with filing and maintaining state registrations and licenses.
- All-Hands-On-Deck Mentality: Roll up your sleeves and help wherever needed — no task too big or small.
What We’re Looking For
- Super sharp, highly organized, and able to multi task
- Strong communication skills, both written and verbal
- Creative thinker and resourceful problem solver — you figure things out
- High hustle factor — you’re proactive, persistent, and hungry to learn
- Comfortable with ambiguity and quick pivots in a fast-moving startup
- Obsessed with details and delivering high-quality work, even under pressure
- Tech-savvy and comfortable with common tools like Google Workspace, Slack, and basic project management software
- Prior experience in a startup, operations, admin, or EA role is a plus
- You must be based in New York
Why You Should Work Here
- Competitive compensation
- Health insurance
- Responsible PTO
- Access to office space in New York and flexibility to work remotely from time to time
- A fully loaded Mac Air laptop to set you up for success
- Driven, and passionate team with a culture that values transparency, mutual respect, and collaboration
- Work in an entrepreneurial environment with room for growth
Most importantly, an exciting opportunity for you to join a fast growing company revolutionizing social care for millions, including you and your loved ones.